Municipal Court Administrator

Department/Division: Municipal Court FLSA Designation Non-Exempt Pay Classification: R-12 Effective Date: 10/01/2018 DEFINITION To participate in the clerical, record keeping and other support functions of the Municipal Court in accordance with established policies and procedures.
This is a civilian position.
SUPERVISION RECEIVED AND EXERCISED  Receives general supervision from the Municipal Court Judge  Exercises direct supervision over Municipal Court Clerk.
EXAMPLES OF DUTIES Duties and responsibilities may include, but are not limited to, the following: Essential Job Functions:  Respond to complaints and requests for information regarding regulations, policies and procedures.
 Compose and type letters, court dockets, subpoenas, notices, warrants, and other related material.
 Perform a variety of general clerical duties including typing, filing and preparation of reports.
 Collect fine money; issue receipts for monies received and prepare daily deposits of all monies collected.
 Prepare dispositions on tickets when finalized and mail a copy to the Department of Public Safety; prepare a variety of reports for submittal to appropriate State attorney.
 Attend court regularly and serve as clerk.
 Maintain various records and files.
 Prepare material and information for criminal and non-criminal court cases.
 Issue court notices; ensure the availability of officers for court.
 Prepare various forms for the Municipal Judge to review and sign.
 Serve as payroll clerk for Municipal Court; conduct secondary review of all employee time cards and perform time card data entry for bi-weekly payroll; prepare Personnel Action Forms for employee pay information changes as necessary and submit to the Human Resources Department; serve as liaison to employees for HR and payroll functions.
 Serve as a Notary Public  Prepare appeals for County Court Additional Duties:  Performs other duties as assigned QUALIFICATIONS Knowledge of:  Municipal Court policies, practices and procedures.
 Proper public contact and telephone etiquette.
 City ordinances and laws governing municipal courts.
 Basic accounting principles and practices.
 Modern office procedures, methods and equipment.
 Pertinent Federal, State and local laws, codes and regulations.
 Basic mathematical and computer principles.
Ability to:  Deal courteously with the public.
 Communicate clearly and concisely, both orally and in writing.
 Establish and maintain cooperative working relationships with those contacted in the course of work  Prepare reports and maintain court records.
 Interpret and apply Federal, State and local policies, procedures, laws and regulations.
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be: Experience: One year of general clerical is required.
Municipal Court experience is preferred.
Education/Training:  Equivalent to the completion of the twelfth grade is required.
 Municipal Court training and certification is preferred.
PHYSICAL DEMANDS The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
 Regularly required to walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear  Frequently required to use hands to finger, handle, or feel objects, tools, or controls; climb or balance; and taste or smell  Regularly required to lift and/or move up to 10 pounds  Occasionally lift and/or move up to 25 pounds  Vision abilities include close vision WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job.
 Noise level is usually moderate Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is not an employment agreement, contact agreement, or contract.
Management has exclusive right to alter this job description at any time without notice.